Why? Why not automate some mundane processes using MS Flow. I am still surprised by how many users print documents, sign them, and scan. Internal business processes, like document approvals and sign-offs, are another big offender of the environment. So instead of printing a 60-page report for the meeting, the users will be able to access one from their phone or iPad right at the meeting.Ī view of a SharePoint Document Library from a mobile device 6.
Allow and encourage the use of Mobile AppsĪllow and encourage your employees to use mobile devices to access documents and information on OneDrive and SharePoint. Version History example on a file/document in a SharePoint document library 5. Paperless Office Solutions: eRecordsUSA’s Paperless Office Solutions offers online storage and files can be open, shared and synced while always remaining secure. So make sure to educate and train your users on these two amazing features.Įxample of how Co-Authoring works for MS Office applications With modern and built-in collaboration tools like Co-Authoring and Version History – these are no longer required. Educate users about Co-authoring and Version HistoryĮmployees tend to print something when they need to mark up the document with changes.
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Please reference this post for ideas on how to organize your meeting notes.Ĥ. You can also get fancy and create proper templates using MS Word and even embed them as part of site templates. OneNote that is part of every single SharePoint site is a great tool to keep track of agenda and meeting notes. To avoid this, connect to the SharePoint Site or MS Teams right from within a conference room and project materials on the screen. Multiply that by several attendees, and you get the idea. Meetings are usually one of the biggest offenders in terms of paper output, as everyone prints agendas, statuses, presentations, and all the supporting documentation you attached to a meeting request. Connect to SharePoint and Microsoft Teams during the meeting
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It is like you put the free pizza in the kitchenette – trust me, it will be gone before lunchtime even starts.Īnd as a bonus, you can do this in the style of the Office Space® characters! 2. You seriously need to remove or cut down on printers or make it hard for people to print otherwise, people will still hit that Print button without any regard to the environment.